Once you receive your grant award notification letter and forms packet from The Association, follow these steps.
Step-by-Step Grant Procedures
Failure to comply with these requirements will make you ineligible for future grants and scholarships.
The information you provide on the Contact Information Verification Form will be used to verify the contact information for both you (the grant recipient) and a second party that will ensure proper use of the funds. This must be your Squadron Commander, Group Commander, Wing Commander, or Activity Director. You must also provide information on who will receive the funds (if different from you as the grant awardee). Providing this information will allow us to make payment for your use.
Checks are normally issued for the full grant amount. It is important for you to realize that you have one calendar year from the date of this letter to use your funds. Any money left over must be returned to The Association and will revert to our grant fund for future awardees.
As a condition of your application, you agreed to provide The Association with documentation of appropriate use of grant funds, such as receipts, photos, completion certificates, or narratives of use. You must also submit an End-of-Activity report, suitable for posting on our website and distributing to our benefactors, which details how you used grant funds.
Sample update and End-of-Activity reports may be found on the Grant FAQ page at spaatz.org.
If you submit any photographs with your report, you must also include the Consent, License, and Release Form included in your form packet. Contact us if you have any questions regarding photographic consent.
All receipts and the End-of-Activity report must be received within 90 days of expenditure of funds.
IMPORTANT NOTE: DO NOT put personally identifiable information (PII) in the report (CAPSNs, birthdays, addresses, etc. — names and grades are ok). These reports will be shared with our Donors via The Spaatz Association website.