A helpful diagram explains the exam process, and the exam rules are formally codified in CAPR 52-16.
As the exam administrator, you enter the process after the wing commander approves the cadet to attempt the exam. Your only responsibility in terms of verifying eligibility is to receive word from the wing commander that a cadet is authorized to test.
Two Deep Leadership
It is a good practice to have two senior members on site for the exam. Spectators are welcome, too, though only the fitness test is “spectator-friendly.”
Administering the Exam
A scorecard is available to help you with the administrative aspects of the four exams, which are:
(1) A closed-book leadership test with a 60-minute time limit. Your role is to ensure the cadet does not have any notes or books handy and to be on hand in case of a technical problem. While the software tracks the time limit, please help by making note of the time and giving oral warnings at 15 minutes, 5 minutes, etc.
(2) A closed-book aerospace test with a 60-minute time limit. Your role is exactly the same as that for the leadership test.
(3) An essay on a character-related topic, with a 60-minute time limit. Your role is to supervise the cadet’s writing efforts, following the on-screen instructions. When the cadet has completed the essay, please forward it to email@example.com for grading. You’ll receive the results via email within 10 days. If 10 days elapses and you haven’t seen the results, please email us at firstname.lastname@example.org. If the cadet fails the essay, NHQ provides constructive feedback on how to improve for next time.
(4) A cadet physical fitness test, which is scored pass or fail. This is where exam administrators have the most work to do. Your role is to put the cadet through the sit and reach, curl ups, push ups, and a mile run. Please allow the cadet to do the events in whatever order he or she desires. Have some cold water ready. Orally announce lap times or repetition times for the various events. Give the cadet all the encouragement you can. If you’ve never administered a CPFT before, it’d be a good idea to visit the local squadron and see how it’s done before you do administer a Spaatz exam. When the cadet has completed the test, please report the results via email to email@example.com.
Pass the mile run, plus 2 of the 3 other events in the cadet physical fitness test, as shown below:
|Sit & Reach||28||29||29||30||33||34||36||40|
|Sit & Reach||31||32||34||36||38||41||39||40|
Some FAQs about the fitness test:
Q: If a cadet has a medical situation, what events do I administer?
A: Administer the events that the cadet can do and ensure the cadet forwards a physician’s note to firstname.lastname@example.org. NHQ will verify that whatever exemptions the cadet requested were properly authorized.
Q: The CPFT is graded pass / fail. But the normal rule is also called “run plus 2 out of 3.” So, can a cadet fail one exercise and still pass?
A: Yes. A cadet could fail the curl up, for example, but pass the sit and reach and push up and a running event and still earn an overall pass.
Q: If a cadet previously failed the CPFT, what portions do I re-administer?
A: You re-administer the whole CPFT from scratch. If the cadet passed the mile on the first attempt, for example, that’s no matter, he or she must run the mile again and pass it again.
Permissions to Enter the Exam
Senior members appointed by their wing or region to proctor a Spaatz Exam for a cadet should contact Mr. Terry Raymond in CAP’s National Operations Center (888-211-1812) for an access code to the exam software. It’s a good idea to request the code at least 1 week in advance. Once you have that code, you can access the Spaatz Exam site at any time and can serve additional cadets in the future. Please visit eServices, click the “Communications” link on the bottom left of the page as shown here:
Your next screen looks like this. Please select the Spaatz link in the lower left corner:
Now you’re in. Here’s the front door to the exam site. Please enter the cadet’s CAPID and select the appropriate tests.
Once the exam is complete please send the essay, leadership test and results for the CPFT to email@example.com. Please include any other required documentation, such as a doctor’s waiver or approvals for accommodations, if applicable.
Optional Attitude Helper for Online Tests
Some test proctors have found that if a cadet fails an online test and sees that failing score right away, his or her performance could be adversely affected on the other tests. One option to consider is for you, the test proctor, to offer to take note of the cadet’s score and not reveal it until the end of the day. (Talk this over with your cadet at the start of the day.) That practice is authorized, so long as it’s the cadet who gets to decide if the test score is immediately available or will be delayed by you. In a way, a delayed report of the scores is consistent with the history of the Spaatz exam. During the previous century, cadets would have to mail their exams to NHQ for grading and then wait for the results to arrive a week or two later. Former cadets had the benefit of not seeing their scores right away.
Points of Contact
Please try contacting us via email first at firstname.lastname@example.org. If you need to phone a real person, dial Sharon Jackson atx 203, or alternatively, Cadet Programs at x 410.
(Adapted from the Civil Air Patrol Exam Administration Instructions website, accessed 28 May 2016.)